Help for the On-line Filing of the UCC-11 Certified Copy and Listing
Overview
A UCC-11 Form is used to request a certified listing or certified copy of one or many debtors. If you simply want to browse and view information without it being certified, you can use the public browse (database search function). The public browse function is free and you can link directly to the public browsing function by clicking here.
You can use the UCC-11 to request a certified listing or certified copy by using one of three request methods:
All UCC-11s that are filed on-line must be paid for with a credit card. If you need information on credit card payment, please click here.
How
to use the UCC-11 Certified Copy and Listing
The on-line UCC-11 form has three major sections:
Mailing Information: In this section you need to enter general information so that the SOC can determine to whom the certified listing or copy is to be mailed. At the top of the Mailing Information section there are two boxes for Filer Information. The Filer Information is optional. However, it is strongly recommended that you complete the Filer Information section because, if necessary, the SOS may need contact you for clarification. Directly under the optional Filer Information, there is a "Send Acknowledgment To:" section where you must enter the appropriate mailing information for the certified listings or certified copy. The mailing information is required and must include: Contact Name, Street Address, City, State, Country, Zip Code and E-mail address (if the recipient has e-mail).
Request Information: In this section, you need to identify the type of results that you are requesting and the content of the results that you require.
Certified Copies: You can request one or more certified copies by clicking the option button next in the Request Certified Copy box. In the box next to "UCC Filing Number", you need to type the exact filing number for the filing you are requesting. If you would like certified copies for more than one filing, you may click the "Add Another" button. The system will then display an additional "UCC Filing Number" box. You can add an unlimited number of filings. Please keep in mind that each filing number you include will generate a separate certified copy and there is a separate charge for each certified copy. When you have entered all of the filing numbers for which you want certified copies, click the "Submit" button and the system display a confirmation screen.
Certified Listings: There are two ways to request a certified listing: by organization or by individual.
By Organization: To request a certified listing by organization name you must click the "Request Certified Listing By Organization" option button. An organization name is required to successfully process the request. Please keep in mind that there are additional charges based upon the size of the result listing. To minimize the costs of the certified listing, you should be as explicit as possible in entering the organization name. Otherwise, you will return more results than perhaps was intended. If you would like to further customize your results, you have the option of adding a city and/or state to the certified listing criteria. Additionally, you can also restrict your results to filings dated after a specific date. (If you would like for all dates to be included, please leave the date box empty.) Once you have adequately identified and entered the certified listing criteria, you submit your request by clicking the "Submit" button. The system will display a confirmation screen.
By Individual: To request a certified listing by organization name you must click the "Request Certified Listing By Individual" option button. An individual's last name is required to successfully process the request. Please keep in mind that there are additional charges based upon the size of the result listing. To minimize the costs of the certified listing, you should be as explicit as possible in entering the individual's last name. Otherwise, you will return more results than perhaps was intended. If you would like to further customize your results, you have the option of adding a first name, middle name, suffix, city and state to the certified listing criteria. Additionally, you can also restrict your results to filings dated after a specific date. (If you would like for all dates to be included, please leave the date box empty.) Once you have adequately identified and entered the certified listing criteria, you submit your request by clicking the "Submit" button. The system will display a confirmation screen.
After you submit the request information, the system will display a confirmation screen. On this screen, the system will display your "Send To:" information and "Request Information". At the bottom of the screen there are two buttons. One marked "Yes" and the other marked "No".
If the information is incorrect or if you would like to make changes, click the "No" button and the system will return you to the UCC-11 form so that you can change the information.
If the information displayed is correct, click the "Yes" button. If any required information that was not entered or is invalid, the system will identify the boxes where information needs to be provided or corrected and direct you back to the form to make changes. If all of the required information was entered and is valid, the system will display the total fee for the request and you will need to decide to continue to the credit card payment process. If you choose to continue, the system will display the first screen for credit card payment.